We all use our calendars to mark off meetings, events, due dates, and appointments. At its most basic, anything with a date and time should go in our calendar or agenda. Whether it’s a physical, paper calendar or its digital equivalent, a calendar is one of the important organizational, productivity tools.
Along with a dependable filing system for information and a good task manager, a calendar can help you work better. By having a process for organizing and managing your calendar, you can lower your stress, stay on task and gain more work-life zen.
For the modern, digital worker, if we exclude relationships, there are three key areas that we all struggle to manage effectively: information, tasks and time. We get stressed out dealing with information overload and distractions. We struggle to get a grip on all of our To-Do’s, priorities, projects and what’s next’s. And we all at some point feel like we don’t have enough time to get everything done. Everything is competing for our limited resources of time and energy, and we feel like we run out of time
Improving how we deal with our information, tasks and time can significantly improve our work and personal lives. While total mastery might be the goal and even if we can’t get there, we can get better. We can improve our processes and better equip ourselves to deal with these challenges.
The three cornerstones of a productivity toolkit are managing information, managing tasks and managing time.
In this post, I want to share how I manage my calendar. Specifically within the context of how things in general and specifically how I manage tasks and information already. For productive calendar usage the focus is on how I process time-dependent tasks, i.e. meetings, appointments, travel, etc. as well as how I structure and organize my time productively.